eventForm

The modern way to run customer meetings at trade shows, conferences, and briefings.

eventForm replaces clunky enterprise meeting tools with a Linear-grade experience your event teams, sales reps, and customers actually enjoy using. EU-hosted, AI-native, embeddable anywhere.

Short, occasional updates. No spam. See how eventForm works.

eventForm booking page shown on a phone, with an event header, a short form, and a primary Book meeting button

How it works

From the QR code at your booth to the follow-up in your CRM. Three steps, no friction.

  • Scan

    Your customer scans a QR code on your booth, slide, or lanyard. No app download, no account signup.

  • Match

    eventForm routes the request to the right host in seconds based on topic, availability, and seniority.

  • Meet

    Calendar invites land in both diaries. Video links, prep briefs, and reminders all go out automatically.

One platform, three views

Your visitors, your admins, your hosts. Everyone gets an interface tuned to what they need, on the device they have.

  • eventForm booking confirmation on a phone, showing meeting time, host, location, and calendar links
    Visitor

    One tap to confirmed

    Scan, pick a time, and watch the meeting land in their calendar. No app, no account, no friction.

  • eventForm admin dashboard on a laptop, showing CES 2027 stats, a list of meetings, and status pills
    Event HQ

    The whole booth at a glance

    Live meeting counts, host utilisation, walk-ups, and every request visible in one place for the team running the event.

  • eventForm host schedule on a phone, listing upcoming meetings with times, visitors, and booth locations
    Host

    Day-of schedule in their pocket

    Next meeting, booth number, visitor, and topic - every host sees exactly what they need and nothing they do not.

Why teams switch

The incumbents work. They are not nice to use. We fixed that.

  • Built for speed

    Submit a meeting request in under 30 seconds. Approvals happen inline from Slack, Teams, or email - no login required.

  • EU-first, GDPR-first

    Hosted in the EU. Data residency, DSR tooling, and accessibility built in from day one, not retrofitted.

  • Embeddable, not a silo

    A hosted portal, a Calendly-style embed widget, or a QR code on a badge. Let people book from wherever your buyers already are.

  • AI where it matters

    Auto-briefs 24 hours before every meeting, live transcription, and auto-drafted follow-ups that land in your CRM.

  • A mobile app that deserves the name

    Your schedule, walk-ups, prep briefs, and one-tap outcomes. Offline-first for venues with flaky Wi-Fi.

  • Transparent pricing

    Self-serve from day one. Priced to scale from a single user conference up to Fortune 1000 programs.

Works with the tools you already use

  • Google Calendar
  • Microsoft Outlook
  • Zoom
  • Microsoft Teams
  • Google Meet

Everything you need

One platform for requests, matching, scheduling, and reporting. No duct-tape integrations, no spreadsheet hand-offs.

  • Branded request portals for every event
  • Two-way calendar sync with Google and Microsoft 365
  • Zoom, Teams, and Google Meet links generated automatically
  • Auto-matching of customers to the right host in seconds
  • Confirmation and reminder emails built in
  • Admin dashboard with CSV export
  • Meeting status and host utilisation reporting
  • Keyboard-first UI with a command palette

Ready to run your next event on eventForm?

Trade shows, user conferences, executive briefings. Tell us what you have coming up and we will get you set up in time for it.